Frequently Asked Questions (FAQs)

SBRI enables government departments to connect with technology organisations, finding innovative solutions to specific public sector challenges and needs. It aims to use the power of government procurement to accelerate technology development and/or implementation. SBRI offers an excellent opportunity for businesses, especially early-stage companies, to develop and demonstrate technology. SBRI is a simple structured process and offers different funding options depending on the maturity of the proposed innovation.

Phase 1 proposals concentrate on research and development which will significantly contribute to proving the scientific, technical and commercial feasibility of the proposed project. Phase 1 projects are eligible to apply for Phase 2, however the number of proposals funded depends on merit and is subject to budget availability. The principal research and development effort takes place in Phase 2, which aims to produce a well-defined prototype. At the end of Phase 2 it is intended that what has been developed will be manufactured and marketed as a way of fulfilling requirements.

SBRI Healthcare Phase 3 is independent from Phases 1 and 2, and a previous SBRI award is not a prerequisite to apply. Phase 3 focuses on the implementation of mature innovations to facilitate adoption by the relevant health or social care providers.

The competition is open to any innovation (e.g., medical device, in-vitro diagnostic, digital health solutions and AI solutions, behavioural interventions, and service improvements) that meets the entry criteria and the challenges described in the Challenge brief.

Single organisations (contracts are executed with individual legal entities) based in the UK or EU from the private, public and third sectors, including companies (large corporates and small and medium enterprises), charities, universities, and NHS providers (Trusts, GP sites, ICS/ICBs, Community Diagnostic Hubs, Cancer Alliances etc.), given a strong commercial strategy is provided, are eligible to apply.

Organisations based outside the UK or EU with innovations in remit for this call can apply as subcontractors of a lead UK/EU based organisation or via a UK or EU subsidiary.

Collaborations are encouraged in the form of subcontracted services as appropriate.

Yes, but contracts must be awarded to legal entities in the UK/EU

Universities may apply; however, they must demonstrate a route to market, i.e., the application must include a plan to commercialise the results. It is unlikely that a university on its own will be able to demonstrate the appropriate level of commercialisation to be successful beyond Phase 1; therefore, the application should explain how the product will be developed by a commercial organisation or lead to sustained adoption in the relevant setting(s).

Competitions are open to any innovation, including medical devices, in vitro diagnostics, digital health solutions and AI solutions, behavioural interventions, and service improvements. All innovations must meet the entry criteria and challenges described in the Challenge Brief on the individual competition page.

Applicants with other sources of funding are eligible to apply to SBRI Healthcare, provided the project that would be funded by SBRI Healthcare is not already supported by another funding stream. Applicants must articulate how the SBRI Healthcare award would be distinct from existing studies and what additional evidence would be collected to support the development, implementation and/or adoption of the proposed innovation.

Yes, registered charities are eligible to enter SBRI competitions via their trading company limited by guarantee. All organisations must demonstrate a route to market.

Applications are accepted from the UK and any country in the European Union. However, please be aware that projects must show a clear health benefit to the UK. Legal entities from all other countries may be project partners, but cannot be the lead organisation. If you have any specific question on the eligibility of your organisation, please email sbri@lgcgroup.com

In principle this is possible, as long as the applicant can demonstrate that the subcontractors have the appropriate expertise, value for money and how this will benefit UK healthcare and the economy.

All applications are assessed based on the quality of the proposal by relevant experts based on the published criteria. Irrespective of the host organisation, all applications are expected to demonstrate that the right expertise is available to support the project (e.g., if a trial is included, the involvement of a healthcare provider would be expected) and route to commercialisation.

All legal UK/EU entities are eligible to lead applications for SBRI Healthcare funding, however, the fast turnaround time for contracting and requirement for a robust commercialisation plan may be more suited to SMEs.

For Phases 1 and 2, it is strongly advised that clinical partners are identified prior to submission. The most successful applicants demonstrate an existing relationship with a named clinician or similar expert at the time of application. Ideally this will be a named NHS member of staff with whom you have had at least initial discussions about the feasibility of your project.

For Phase 3, it is mandatory to have a clinical partner identified and their commitment secured."

All participants in the application (Team Members, Sub-Contractors, and Clinical Partners) need to have approved accounts on the Research Management System so that they can be added to the application form. Please ensure you leave enough time for this – we recommend registering at least 7 days in advance of the competition deadline.

Yes, NHS sites can be clinical partners. Please list all clinical partners in the application by providing the name, details and role description in the appropriate section of the application – up to 10 clinical partners can be added. If there are multiple clinical sites involved, please provide the main contacts/people responsible for this project at each of the NHS sites. We do not expect a supporting letter from the organisation.

It is not an eligibility criteria to partner with a health innovation network; however, it is strongly encouraged that you do. The health innovation networks are uniquely positioned to support the development of health innovation and, by partnering with them, you can tap into their knowledge, expertise and networks to support the spread and adoption of your technology. Any organisation based in the UK (including Scotland, Northern Ireland and Wales) can access the Health Innovation Network.

The Health Innovation Network website has further information on support offered and how to get in contact. You can also set up an account with the NHS Innovation Service where you will be put in touch with appropriate organisation to support.

Contracts will only be awarded to individual organisations. However, applicants may identify components of the work which they wish to subcontract and may also employ specialist consultants or advisers if they believe this will increase the chances of the project being successful.

We strongly advise that you get in touch with your local health innovation network to develop partnerships and get advice. You can also contact your local university. Alternatively the signposting service can help you find the right partners. The NIHR Office for Clinical Research Infrastructure (NOCRI) can also help connect you to experts in the NIHR research facilities and facilitate collaboration between your company and clinicians.

To find out more information on the Health Innovation Network and their contact details, you can visit their website here

Applicants must demonstrate a route to market, i.e., the application must include a plan to commercialise the results. Applicants must will be able to demonstrate the appropriate level of commercialisation to be successful beyond Phase 1; therefore the application should explain how the product will be developed by a commercial organisation or lead to sustained adoption in the relevant setting(s). Some examples could include contacting health innovation networks, health economics consultancy agencies, desktop research and competitive analysis, clinical champions, patient representation groups, charities, potential customers etc.

Yes. Competitions are open to single organisations (contracts are executed with individual legal entities) based in the UK or EU from the private, public, and third sectors, including companies (large corporates and small and medium enterprises), charities, universities and NHS providers,
as long as a strong commercial strategy is provided. Organisations based outside the UK or EU with innovations in remit can apply as subcontractors of a lead UK/EU based organisation or via a UK or EU subsidiary.

Different health innovation networks have different processes. Initial contact is generally free and often with the health innovation network commercial team for signposting and advice & guidance. This is often a scoping exercise to understand the innovation and which gaps may need addressing. If an innovator decides to engage further with a health innovation network such as using a health innovation network for clinical work, health economics, or other reasons, the charges are usually agreed on a case-by-case basis. These would be acceptable project costs.

The health innovation networks can also often assist in addressing health inequalities and the NHS Net Zero agenda, procurement implications and carbon calculators.

Although this is not an eligibility criterion, it is strongly advised that clinical evaluations are conducted in the UK as the SBRI Healthcare programme acts as a pre-procurement programme and the main objective is to address NHS needs. As such, it is expected that any evidence generated can be translated to demonstrate the innovation’s applicability to be adopted into the NHS.

Clinical evidence can be derived from anywhere in the world and could be considered as appropriate, provided there is clear evidence that this is applicable to the chosen NHS care pathway in the UK. Irrespective of where the evidence was derived, applicants should ensure the innovations are suitable for or could be adapted for the NHS or the relevant care provider in the UK.

Innovations that are being repurposed from other clinical areas are eligible to apply if there is sufficient evidence to demonstrate its applicability to the clinical areas of the competition. This is dependent on the evidence generated for your innovation. Please note, the different Phases have different requirements.

While the programme appreciates that innovations may require different levels of PPIE during development, it is expected that the organisation has involved patients/members of the public during the research and development phase. PPIE is one of the assessment criteria and will be reviewed by a Panel of experts, including PPIE members.

There should be continued PPIE as part of the project, to ensure that patients and members of the public are involved and can provide feedback that will support the refinement of the innovation during the implementation stage, and this should be clearly described in the application.

Yes. We recognise the importance of innovations designed for the community, education, or home environment in addressing health challenges, and would welcome applications for these innovations provided they address the challenges described in the respective brief and meet the entry criteria.

No, solutions can be directed towards any region in the UK. Nottingham University Hospitals only acts as a legal entity for administrative purposes on behalf of the funder and their involvement does not affect the national ambition and benefits that the SBRI Healthcare programme aims to achieve.

Intellectual property rights are retained by the applicant although certain rights of usage may be applied by the funding authority including royalty-free, non-exclusive licence rights and the right to require licences to third parties, at a fair market price. Applicants are encouraged to review the standard SBRI Agreement before applying.

No. Costs should be calculated to reflect fair market value.

SMEs can be the lead applicant on the application, and collaborate with an NHS provider for the delivery of the study. Funds will be paid to the lead organisation who will be responsible for paying collaborators and subcontractors where applicable.

Successful projects are expected to start by the start date indicated in the outcome letter. To reduce the gap between Phase 1 and 2 awards, we require that all Phase 1 projects start and end at the same time. If the project team is unable to start by the required start date, the alternate start date of Phase 2 and 3 projects must be discussed and agreed with the SBRI Healthcare Programme Management Office.

The application’s maximum budget and itemised project costs should exclude VAT. Please note that SBRI Healthcare awards are subject to VAT. If applicable, the host organisation may invoice SBRI Healthcare with 20% VAT in addition to the NET cost. It is the host organisation’s responsibility to determine if VAT is applicable.

Please note, the maximum allowable project cost differs between the different SBRI Healthcare Phases.

An element of overheads may be included in project costs. However, such an element must be realistic. Assessors will consider financial costs in terms of ‘value for money’ at the assessment stage. Projects showing costs that are considered unreasonable may be rejected on these grounds.

No, SBRI Healthcare is not a research grant and follows pre-procurement rules and does not constitute state aid.

No match funding is required.

We cannot give a specific number as the amount of awards will be subject to budget availability.

Although there is no specific entry point for a Phase 1 award, it is important to note that Phase 1 awards should focus on the establishment of the technical merit, feasibility and commercial potential of a proposed technology.

Examples of exit points include:

• Feasibility technical study
• Market validation
• Business plan developed
• Clinical partners identified
• Evidence generation plan for adoption
• Development of PPIE strategy
• Health inequalities impact assessment

Phase 1 awards enable the establishment of the technical merit, feasibility and commercial potential of a proposed technology. While demonstration of proof of concept is not required, the most competitive proposals are those with some data to support the case for further development and illustrate technical feasibility. Project costs can include:
• Labour
• Materials
• Capital equipment
• Subcontractors
• Travel & subsistence
• Indirect costs

At the end of Phase 1, projects are expected to have established the technical merit, feasibility, and commercial potential of the proposed technology. Examples of exit points include:

• Feasibility technical study
• Market validation
• Business plan developed
• Clinical partners identified
• Evidence generation plan for adoption
• Development of PPIE strategy
• Health inequalities impact assessment
• Plan to support the NHS to achieve its net zero ambitions

Phase 2 awards enable prototype development and gathering of clinical evidence. Entry point to Phase 2 is successful completion of a Phase 1 award.
Project costs can include:
• Labour
• Materials
• Capital equipment
• Subcontractors
• Travel & subsistence
• Indirect costs

Examples of Phase 2 exit points include:

• Minimal Viable Product developed​
• Early clinical evidence gathering to demonstrate accuracy (and safety)​
• Commercialisation strategy: business model, price strategy and plan for next funding stream ​
• Health economics​
• Evidence gathered towards regulatory documentation​
• Implementation plan for adoption ​
• Steps towards the carbon neutral strategy and objectives for the NHS​
• Strong involvement and engagement with patients and public, steps towards equality, diversity and inclusion and commitment to reduce health inequalities

Companies must first apply and be successful in securing Phase 1 funding in order to have access to Phase 2.

Applicants cannot apply to Phase 2 directly. The aim is to de-risk projects and allow organisations to deliver feasibility work to make a stronger bid for Phase 2. Subject to NHS England budget and priorities, Phase 1 awardees may be invited to apply for Phase 2 during the course of their Phase 1 project.

A follow-on SBRI Healthcare Phase 2 is subject to annual budget and so timelines can not be confirmed in advance. Details will be shared with SBRI Healthcare Phase 1 award holders but it is likely that the Phase 2 application will close shortly after completion of the Phase 1 projects.

Yes, it is possible. We suggest clarifying this point in the application by providing justification for the addition/exclusion of sites.

No, the maximum project duration is not negotiable and cannot be extended for funded projects.

If your application has been shortlisted, you will be required to submit a video pitch to support your application assessment at the Panel meeting. The video should be no longer than 3 minutes and in MP4 format. Please upload the video on the file sharing platform of your choice and send the video link to SBRI@lgcgroup.com.

At the end of Phase 1, projects are expected to have established the technical merit, feasibility, and commercial potential of the proposed technology. Examples of exit points include:
• Feasibility technical study
• Market validation
• Business plan developed
• Clinical partners identified
• Evidence generation plan for adoption
• Development of PPIE strategy
• Health inequalities impact assessment

Following successful completion of Phase 1, projects can apply for further funding at Phase 2 to continue development, subject to budget availability. It is expected that at the end of Phase 2, some of the following will be achieved:
• Minimum viable product developed
• Early clinical evidence gathered to demonstrate safety and accuracy
• Developed commercialisation strategy
• Health economics
• Evidence gathered towards regulatory approval
• Implementation plan for adoption
• Strong involvement and engagement with patients and the public
• Next stream of funding identified / investment readiness

Yes, it could be eligible. Details on technologies excluded from competitions are available in the competition challenge briefs

It is possible to submit a proposal from a technology that has been part of a previous SBRI Healthcare Phase 1, provided there is no overlap between the projects

HecoAnalytics are contracted by SBRI Healthcare to provide a Health Economics (HE) analysis package for SBRI Healthcare Phase 1 projects. The package of work is completed throughout the Phase 1 project to allow companies to assimilate the HE output and to integrate it into their development plans for Phase 2 accordingly. The package consists of a NICE META Tool analysis and HecoAnalytics’ Evidence Map.

Phase 3 is a standalone and independent competition; thus, previous SBRI awards are not a pre-requisite for Phase 3.

Phase 3 projects should concentrate on implementation of the innovation in the relevant setting and collect the evidence that will facilitate subsequent adoption, procurement, or recommendations in official guidance. Activities that would be supported include, but are not limited to:
• Implementation studies
• Human factors
• Technology refinement
• Developing a partnership with the relevant NHS, health or social care setting, or other providers.
• Health economics and cost benefit analyses
• Activities in relation to Intellectual Property, freedom to operate and market analysis
• Activities associated with the dissemination of outputs SBRI Healthcare

Phase 3 does not support proposals to procure products or services without the intention to generate evidence to support implementation and subsequent adoption.

Phase 3 competitions are open to innovations that are in the advanced stage of development and demonstrate that they have the following evidence:

• UKCA marked or CE-marked with a clear timeline to achieve UKCA.
• If UKCA, CE-mark or equivalent regulatory approval is not yet obtained, there must be evidence to demonstrate that approvals will be in place before the Panel meeting. Alternatively, the product/solution should be in use routinely in clinic (not research use only) in at least one NHS site (eg. Trust, GP surgery).
• A clear partnership established with the relevant service(s)/site(s) and clinical team(s).
• Clinical efficacy and safety demonstrated through clinical trial(s).
• For digital solutions, evidence that the technology has passed or close to passing the necessary information governance and cyber security requirements where relevant. Evidence that the Digital Technology Assessment Criteria (DTAC) has been considered should be demonstrated in your proposal.
• In addition to fulfilling the entry criteria, it is expected that the innovation addresses the challenges described in the competition challenge brief.

All bids should be made using the SBRI Healthcare Programme Management Office Research Management System (RMS) Application Portal.

You must create a login using your email address and a password.

Please note that all project partners should be invited to the application through the system via email to participate as co-applicants after which they must confirm and approve their participation; the application cannot be submitted without doing so.

Details of the challenge and expected outcomes of the projects can be found in the project documents. You are strongly advised to read all published competition documents before completing the application form.

Applications may fit multiple sub-categories; however, you may only select 1 category on the application portal so please select the most appropriate. The funding envelope is for the entire competition and funding is based on quality. There is no specific budget allocated to different challenges and categories. Thus, there is no advantage or disadvantage to selecting a specific sub-category theme.

Please note, given the duration of SBRI Healthcare awards, applicants are encouraged to consider what evidence could be feasibly collected within the project duration.

Organisations are welcome to submit more than one application if they have multiple innovations that address the challenge brief and meet the entry criteria. However, there must be significant differences between the innovations submitted and consideration given towards the resources needed to deliver the projects.

Proposals will be reviewed and shortlisted based on the input of a group of selected assessors with the relevant expertise.

For Phase 1, shortlisted applicants are invited to submit a video pitch to support their application which is reviewed by a Panel of experts and patient/public representatives.

For Phase 3, shortlisted applicants are invited to attend an interview with a Panel of experts and patient/public representatives.

For more information on the application and assessment process, please refer to the Invitation to Tender and launch webinar recording.